NBCRFLI Internship Opportunity to Provide General Office Administration

By | March 16, 2025


NBCRFLI Internship Opportunity to Provide General Office Administration

DEADLINE: 20 March 2025

PURPOSE OF THE JOB

To provide efficient and effective administrative and secretariat support to the Council, EXCO, Council Committees, Task Teams, and Management Committees.

JOB OBJECTIVES

  • Provide general office administration, including planning and coordination.
  • Prepare meeting notices, agendas, and packs.
  • Attend meetings, take minutes, and record key discussions and decisions.
  • Ensure the timely delivery and distribution of meeting documentation.
  • Book meeting venues, coordinate catering, and assist with travel arrangements.
  • Maintain Council/EXCO documents with proper record-keeping and ensure easy access.
  • Ensure minutes are signed by the relevant Chairperson and securely stored.
  • Maintain minute books and other statutory registers.
  • Type documents, reports, and letters in preparation for meetings.
  • Coordinate and facilitate the completion of councillors’ payroll documents.
  • Maintain, update, and upload information to the Diligent Boards platform.
  • Perform ad-hoc duties as required

ESSENTIAL REQUIREMENTS

  • A relevant qualification in Management, Public Administration, Law, Corporate Governance, or a related field with a focus on Secretariat functions is required..
  • Proficiency in MS Office Suite.
  • Ability to follow instructions accurately.
  • Strong attention to detail.
  • Ability to work both independently and as part of a team.
  • Customer service orientation.
  • Willingness to work irregular hours or as required.
  • Familiarity with filing systems.
  • Strong numeracy skills.
  • Basic report writing skills

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