Website eThekwini Municipality
The eThekwini Municipality is an employer of choice, with excellent working conditions and competitive salary packages for employees. The Municipality is committed to creating a great place to work by creating development opportunities for employees to grow. Working for eThekwini Municipality will give you a chance to make a difference in people’s lives and become part of our team to make Durban the most caring and liveable city in Africa.
About the job
Coordinates, supervises and controls specific tasks and activities associated with related financial and administrative functions in respect of providing efficient administrative support to the Manager.
| Job Purpose | Coordinates, supervises and controls specific tasks and activities associated with related financial and administrative functions in respect of providing efficient administrative support to the Manager. |
| Key Responsibility Areas | • Co-ordinates specific procedures associated with the administration and the processing of specific documentation. • Co-ordinates the implementation of procedures, systems and controls related to the receiving, updating and recording of transactional / operational information and activities associated with Security Contracts. • Assesses the financial requirements and recommendations in respect of advertised security tenders and captures accordingly. • Calculates wage determination increases due to companies. • Conducts inspections of contracted security companies in respect of wage issues and other related costs. • Scrutinizes invoices submitted by security companies and reconciles with actual deployment of security officers and/ or related personnel. • Prepares payment to security companies. • Attends to queries / complaints / requests • Processes all credit recoveries. • Scrutinizes daily deficiency reports, incident and investigates any irregular invoicing or over expenditure. • Extracts specific security management reports and forwards to relevant departments. • Supervision and control of subordinates. • Develops and maintains a filing and index system. • Undertakes typing of correspondence, faxing, photocopying and organizing of stationery for the Section. • Attends departmental meetings, records discussions and, prepares and circulates minutes. |
| Competencies | • Written Communication • Oral Communication • Ethics & Professionalism • Problem Solving • Data Processing & Analysis • Interpersonal Relationships • Client Orientation & Customer Focus • Action Orientation • Change Readiness • Team Orientation • Coaching & Mentoring |
| Essential Requirements | • Grade 12 (NQF Level 4) or equivalent and an Administrative Certificate. • Valid motor vehicle driving license. • 3 years relevant experience of which 1 year must be at a supervisory level. • Computer Literacy. |
| Preferred Requirements | • Diploma (NQF Level 6) or equivalent in the Administrative field. • 4 years relevant experience of which 2 years must be at a supervisory level |
