Website Aspen Pharma Group
Aspen focuses on marketing and manufacturing a broad range of post-patent, branded medicines and domestic brands covering both hospital and consumer markets through our key business segments. Our key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands.
About the job
Overview
- Process inventory sales transactions and invoices for export and local customers
Responsibilities:
Forecast
- Request customer forecasts, verify correctness, resolve queries with customers and upload validated forecasts onto ERP system.
- Forecast requested, validated and uploaded monthly.
Purchase orders
- Upload purchase orders onto
- ERP system and create the order number.
- Receipt all finished goods from local and international suppliers, as well as all sub-contracting raw materials and packaging from local suppliers.
Sales orders
- Request method of transport from customer and inform Distribution Warehouse.
- Perform ERP system transactions to process the sale.
- Arrange quotes with transport companies and obtain financial approval.
- Send Commercial invoices for payment.
- Generating and releasing all sales orders for both local and international market.
- Ensure that all commercial invoices for all customers are created and sent out.
Documentation
- Initiate and prepare weekly backorder/stock out summary report.
- Arrange for relevant documents e.g. Invoices/COA’s/COC’s/permits
Inventory management
- Maintain database relating to any significant shortages or damages.
- Obtain authorisation and execute inventory adjustments
- Compile inventory reports and ensure timeous submission of reports.
- Maintain accurate inventory levels and ensure correct warehouse allocations.
- Participate in periodic stocktaking and complete stock reconciliation report and investigate variances and reconcile with ES Buyer/Scheduler and Finance.
- Processing of stock count in the ERP system.
Plan & process
- Implement policies and procedures.
- Provide recommendations to management on improvement in processes
Reporting & record keeping
- Analyse consolidated data in own area of responsibility and provide recommendations to line manager.
- Status reports on QA releases and production status.
Stakeholder relations
- Communicate with internal stakeholders to achieve work objectives.
- Communicate with employees and management, to convey information
General office support/ Administrative support
- Lead the provision of advanced administrative, operational, customer support and computational tasks
- Process orders on the AGI – Aspen Supply Portal.
- Arrange samples/documentation for when AGI samples are requested.
Skills Required:
Background/experience
- 4+ years’ experience in a relevant field
- 2-year Diploma in Logistics or Supply Chain Management
Specific Job Skills
- Computer literate – MS Office
- Sound knowledge and experience of the BAAN system
Competencies
- Planning and Organising
- Meeting Deadlines
- Capturing Facts
